OSET Online Privacy Policy Statement

The Open Source Election Technology Foundation (hereinafter, “the OSET”) has created this privacy statement (“Statement”) in order to demonstrate our commitment to community of developers, participants, and supporters. Privacy on the OSET web site (the “Site”) is important to us. We do gather important information from our visitors, registered developers and participants, and are deeply committed to handling it with the utmost responsibility and integrity. Accordingly, we have established this Policy Statement to communicate our information gathering and dissemination practices. We reserve the right to change this Statement and will provide notification of the change at least thirty (30) business days prior to the change taking effect. To be effective, the change must first also be approved by TRUSTe (once OSET is TRUSTe certified and it is our intent to seek such certification) and will include directions on how users may respond to the change.

Collected Information

The OSET requires Visitors who register (including "Join" for purposes of donation) to become OSET participants or developers (“Registrants”) to use OSET web site resources (“Resources”) to provide us with certain contact information, such as their name and e-Mail address. We may ask for additional contact or interest information to help us determine how the Registrant can best help the efforts of OSET  Such information can include, but is not limited to, areas of technical competency, areas of design interests, knowledge of election and voting processes, procedures, policy and law, company name, surface address, a contact phone number.

For Registrants interested in making a donation to the Foundation to further the causes of OSET and not wishing to utilize a 3rd party payment service such as, but not limited to, Dwolla and PayPal®, we will ask for a credit card account number, billing information, and other authentication data associated with the credit card for the purposes of the Registrant concluding a donation transaction.

For Registrants interested in professional staff opportunities with the OSET  we may ask for their resume or curricula vitae and personal and professional character references and their contact information.

Registrants can opt out of providing this additional information by not entering it when asked. To distinguish the data types, required fields are so designated. Registrants can update or remove their personal information at any time by logging into the OSET Web site and editing their Personal Information within designated member management pages.

The OSET may also use the information to contact Registrants to further discuss interest in the Foundation, the benefits, services, and work that it provides, and to send information regarding our Foundation, such as fund raising efforts and Foundation events. Registrants may be invited to receive an e-Mail newsletter by providing an e-Mail address.

REGISTRANT E-MAIL ADDRESSES AND ANY PERSONAL INFORMATION WILL NOT BE DISTRIBUTED OR SHARED WITH ANY THIRD PARTIES.

REGISTRANT E-MAIL ADDRESSES WILL NOT BE DISTRIBUTED OR SHARED AND REGISTRANT CAN OPT OUT OF RECEIVING ANY COMMUNICATION BY RE-SETTING THEIR PREFERENCE IN THE DESIGNATED ACCOUNT MANAGEMENT PAGES OF THE WEB SITE, OR BY SENDING A MESSAGE TO OPT-OUT AT OSETFOUNDATION.ORG (WHICH WILL OFTEN BE SUPPLIED AS A MAIL LINK WITH THE COMMUNICATION) AT THE TIME IT IS DISTRIBUTED.

Except as we explicitly state at the time we request information, or as provided for in the Legal Notices & Terms of Use, we do not disclose to any third-party the information provided. Any financial and billing information that we collect through the Site is used solely to conclude a donation transaction. The Registrant can opt-in to have credit card and billing information retained for future donations.

THIS BILLING INFORMATION IS NOT USED BY OSET FOR ANY MARKETING OR PROMOTIONAL PURPOSES WHATSOEVER.

OSET uses a third-party intermediary to manage credit card processing. This intermediary is solely a link in the distribution chain, and is not permitted to store, retain, or use the information provided, except for the sole purpose of credit card processing.

Other third parties, such as content providers, may provide content on the OSET Web Site but they are not permitted to collect any information nor does OSET share any Visitor information with these parties.

SUBSCRIBERS ARE RESPONSIBLE FOR MAINTAINING THE CONFIDENTIALITY AND SECURITY OF THEIR REGISTRATION AND PASSWORD.

OSET may also collect certain information from Visitors to and Registrants of the Site such as Internet (IP) addresses. This information is logged to help diagnose technical problems, and to administer our Site in order to constantly improve the quality of the Service. We may also track and analyze non-identifying and aggregate usage and volume statistical information from our Visitors and Registrants, and provide such information to third parties for our own performance analysis, and site productivity, traffic, or usage metrics purposes only.

If a Registrant elects to use any referral service we may offer for informing a friend about our Web Site or the Foundation, we ask them for the friend’s name and e-Mail address. Thereafter, OSET will automatically send the identified friend a one-time e-Mail inviting them to visit the site. OSET does not store this information.

Cookies

When you use the OSET Web Site, we continually work to make that experience engaging, useful, and simple. When you connect our Web servers may send a cookie to your computer. Cookies are files that Web browsers place on a computer’s hard drive and are used to tell us whether Subscribers, Users, and visitors have visited the Site previously.

STANDING ALONE, OUR COOKIES CANNOT AND DO NOT IDENTIFY YOU PERSONALLY. THEY MERELY RECOGNIZE YOUR WEB BROWSER.

Unless you choose to identify yourself to OSET, you remain anonymous to OSET.

Cookies come in two flavors: session and persistent. Session cookies exist only during an online session. They disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer after you’ve closed your browser or turned off your computer. They include such information as a unique identifier for your browser.

OSET may use session cookies containing encrypted information to allow the system to uniquely identify you while you are connected. This information allows OSET to process your online transactions and requests such as a financial donation to the Foundation. Session cookies help us make sure you are who you say you are after you’ve logged in and may be required in order to access certain aspects of OSET Services. Should OSET use persistent cookies, they can only be read by OSET and will be used to identify the fact that you are a Registrant or prior OSET Web site Visitor (whatever the case may be). We are especially careful about the security and confidentiality of the information stored in persistent cookies. For example, we do not store account numbers or passwords in persistent cookies.

USERS WHO DISABLE THEIR WEB BROWSERS’ ABILITY TO ACCEPT COOKIES WILL BE ABLE TO BROWSE OUR WEB SITE BUT MAY NOT BE ABLE TO SUCCESSFULLY ACCESS ALL ASPECTS OF THE SERVICES.

3rd Party Web Sites & Services

The OSET Web Site(s) may contain links to other web sites. OSET is not responsible for the privacy practices or the content of other non-OSET Web Sites. Registrants and Visitors will need to check the policy statement of these others web sites to understand their policies. Registrants and Visitors who access a linked site may be disclosing their private information through no action or fault on our part. It is the responsibility of the user to keep such information private and confidential.

Security

Our Site has security measures in place to help protect against the loss, misuse, and alteration of the Data under our control. When our Site is accessed using Netscape Navigator versions 6.0 or later, Mozilla Firefox versions 1.07 or later, Google Chrome, Apple Safari, or Microsoft Internet Explorer versions 5.0 or later, Secure Socket Layer (SSL) technology protects information using both server authentication and data encryption to help ensure that Data is safe, secure, and available only to you. OSET may also implement advanced security methods that may be based on dynamic data and encoded session identifications. OSET hosts its web sites in a secure server environment that uses firewalls and other advanced technology to prevent interference or access from outside intruders. 

Finally, OSET provides unique user names and passwords that must be entered each time a Registrant logs on to certain aspects of the Site. These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of Data.

Opt-Out Policy

OSET offers its Visitors and Registrants a means to choose how we may use information provided. If, at any time after registering to become a Foundation Participant or Developer, you change your mind about receiving information from us or about our potentially sharing your information with 3rd parties, send us a request specifying your new choice. This may be achieved either through the designated Account Management pages, or simply send your request to contact@osetfoundation.org.

Correcting & Updating Your Information

If Registrants of the OSET Site need to update or change any personal information they may do so by editing their registration record. To update a record, connect to the OSET web site’s designated account management pages or refer to the Web Site Contact page.

Questions or Additional Information

Questions regarding this Statement or the practices of this Site should be directed to the OSDV Privacy & Security Administrator by sending an e-Mail of such questions to legal@osetfoundation.org.

© 2006-2014 Open Source Election Technology Foundation